MINUTES OF THE MEETING OF AUCKLEY PARISH COUNCIL
HELD ON WEDNESDAY, 13TH JANUARY 2016, COMMENCING AT 7.00 P.M.
AT THE AUCKLEY PARISH CENTRE
· Present: Mrs. J. Worthington (Chairperson), Mrs. D. Fiddler, Mr. G. Payne, Mrs. S. Platts,
· Ms. J. Staniforth, Mr. I. Swainston, Mr. G. Warrender
· Stronger Communities Officer, Stephen Racjan
· In attendance Mrs. M. Caygill (Clerk)
Before the start of the meeting a period of 15 minutes is allocated for public participation.
No member of the public attended.
1. To Receive Apologies - Received and accepted from Mr. S. Featherstone and Mr. I. Butterfield.
2. To Receive Declarations of Other Interests and Any Amendments - None received.
3. To Approve Minutes of the Previous Meeting Held on 9th December 2015
The minutes were approved and signed as a true record.
4. To Receive Community Police Report
a) South Yorkshire Police and Crime Commissioner - The Commissioner will be attending the
February Council meeting and his office will be contacting the Clerk to ascertain any issues
or suggestions that Members might wish to bring to his attention.
b) Incident Reported in December 2015 - An incident occurred on 22nd December when a car was
seen to crash into a wall on Ellers Lane, passengers emerged from the vehicle and ran away with
what appeared to be weapons of some sort. The Clerk wrote to the usual PCSO contact to ask
for information but was advised to write to the Doncaster East LPT.
5. To Receive Report From District Councillor/Community Officer
Mr. S. Racjan reported on the following matters:
a) New Dual Bin on Bell Butts Lane - This will be emptied weekly.
b) Dog Fouling Stencils - Orders have been placed for stencils to be provided at Bell Butts Lane,
Dursley Court and Hurst Lane, and a request was made for some at Ellers Lane.
Mr. Racjan advised that dog fouling should generally be reported to DMBC but Council may
inform him if the problem exacerbates.
c) The Queen's 90th Birthday - A scheme has been suggested to tidy up villages in order to
commemorate the Queen's birthday.
District Councillor Mr. S. Cox sent his apologies for being unable to attend the meeting. but has an
update on the ongoing problem of water standing at the Hayfield Lane/First Avenue Junction. He
has spoken with a member of staff at Peel and evidently they are waiting for a final signature from a
director on holiday before starting work on providing more soakaways to relieve the problem. On
the particular day when he spoke with Peel they were deploying 3 tankers pumping out the drain,
each with a capacity of 1200 gallons.
6. Matters Arising from the December Minutes
a) Untidy land Adjacent Nisa Store - DMBC's Environmental Officers have visited the site and both
agree that the owner has undertaken sufficient works as requested under the notice they served,
the current situation is not detrimental to the amenity, and therefore they cannot pursue further
action. The area has been totally cleared apart from concrete blocks that are neatly stacked, and
are there for the partition walls of the new units. There is also a pile of soil that will go back in
the hole when the water supply has been completed.
RESOLVED - It was agreed to write before the May meeting to enquire regarding progress.
b) Dog Waste Bins - DMBC to be asked to empty the bin near the steps on the recreation ground
leading to the River Way access. A reply awaited regarding Council's request for stickers to be
placed on dual bins to indicate these can be used for both litter and dog waste.
c) Dogs Fouling Link Road Footway - Peel's Building Manager advises that DMBC is not
providing dog waste bins because this is a private site, but she is arranging for their landscapers
to supply bins and they will also dispose of poop scoop bags that have been dumped on and
around the footway.
RESOLVED It was agreed to write and ask DMBC whether dog bins could be provided on the
new housing estate off the link road, possibly at the entrance to the site.
6. Matters Arising (continued)
d) Proposed Reduction in Speed Limit Outside Hayfield School - Caroline Flint, M.P. has written to
DMBC on behalf of the Parish Council to seek confirmation of when plans will be forthcoming.
e) Proposed Sixth Form College - An answer is awaited. Agreed to leave until the February meeting
f) Deteriorating Highway Surfaces - DMBC Highways Officer advises that they are aware of all the
sites which Council has reported, i.e. Gatehouse Lane, Hayfield Lane and Main Street, and points
out that these areas have been brought to their attention previously by the Council. All the sites
mentioned have regular safety inspections carried out on them and action is taken on any defects
needing intervention. Presently there are no maintenance works planned for these sites but
they will continue to be monitored and action taken when deemed necessary.
g) Sports Field Hedge Overhanging Footway - It was reported that Peel's landscapers have trimmed
the hedge, apart from a holly bush still overhanging the footway and Peel is to be informed of this
h) Untidy Hedge Bordering Cambrian Properties - DMBC Highways Officer advises that the hedges
belong to the occupiers of the houses. The Authority's adoption boundary goes up to but not
including the hedges. The Clerk to ask the Communities Officer whether the Local Authority has
a standard letter that can be sent to residents to address this particular situation.
i) Soil Filling Recreation Ponding Area, - The Director who organised the landfill operation reports
that he has forwarded Council's letter to the contractor to make him aware of the issue. A large
amount of soil was required to fill the area, and the contractor did screen the material as much as
possible, given the quantities involved. to ensure that any dangerous objects were removed both
before transportation and following delivery on site. He will be happy to visit the site if any
further problem occurs.
j) Gaps in Hedge Bordering Co-Operative Car Park - The Director of the development will speak
again to the owner of the retail unit. The latter had earlier pointed out that the hedge was
removed when drainage was laid through the hedge, and he was going to check and see whether it
would be possible to re-plant over the line of the sewer. If not, would Council prefer the small
isolated section to be removed.
RESOLVED - Members were agreed that they would prefer the hedge to be retained and were
confident that it would be possible to plant hedging over the sewer.
k) Possible Water Supply on Village Green - Pending.
7. To Approve Quarterly Internal Audit and Budget Monitoring Report
The quarterly internal audit has been checked and signed as correct by the 2 designated Members of
RESOLVED - Council approved the audit and budget summary.
8. To Consider Quotations to Undertake Riverside Park Ground Maintenance Contract 2016/17
Three firms were invited to tender for the maintenance contract of the Riverside recreation ground
which consists of grass cutting the 14 acre site, strimming round the whole boundary, plus round
trees, bollards, etc., removing, painting and re-instating goal posts and renovation of the goal mouths.
Quotations were received from Glendale and North Notts Landscapes as follows:
North Notts Landscapes £5,050.00
RESOLVED - Following discussion Mrs. Platts proposed that the lower quotation from Glendale
be accepted, the proposal was seconded by Ms. Staniforth, and the motion was carried.
9. To Review Clerk's Working Hours from 1st April 2016
The Clerk currently works 12 hours per week, but increasing new legislation and information now
being received from YLCA and NALC means more work, and an additional hour per week would
compensate for this.
RESOLVED - Following discussion, Mr. Warrender proposed that the Clerk be awarded an
additional hour per week with effect from 1st April 2016. This was seconded by Mrs. Platts, and the
motion was carried.
10. To Consider Council's Annual Budget for 2016/2017
Predicted expenditure up to 31st March 2016 is: £32,102.00
Predicted income up to 31st March 2016 is: £34,342.00
It was agreed to earmark the sum of £2,400.00 for community funds, and the following items are to
Provision of a defibrillating machine based in the pavilion
A running water supply on the village green
Possible provision of a seat in bus shelter near Lidgett Crossroads (currently being considered by
SYPTE's Infrastructure Team)
11. To Decide Council's Precept for 2016/2017 Financial Year
RESOLVED - Following discussion, Mrs. Platts proposed that Council precept for the sum of
£32,495.00, ( i.e. £30,834.00 precept plus £1,661.00 grant). The proposal was seconded by
Mr. Payne, and the motion was carried.
12. To Discuss Highway Matters
a) FARRRS Road Phase 2 - Some Members had attended meetings arranged for anyone who
wishes to view the plan, ask questions and make comments on the proposals.
RESOLVED - Members agreed to write to DMBC with their comments on the project, namely
that they support the proposed road but have concerns regarding the additional amount of water
which will be draining into the River Torne via a field drain from the new housing development
and existing link road, plus more water when Phase 2 is completed. There are also concerns re.
b) Car Parked on Mosham Road Verge - It was reported that a car has been reported parked half
way on the highway verge and half way into the old quarry land. Council to monitor.
c) Hedge Outside Hayfield Court - DMBC to be asked to trim back the hawthorn hedge which is
overhanging the footway.
d) Damaged Grass Verges - The Clerk to inform DMBC that a stretch of the verge on Hayfield
Lane has been damaged after a tractor has evidently been driven over it.
e) Unlit School Signs, Hayfield Lane - It was reported that two posts have been installed at
Hayfield Lane outside the Hayfield Primary School. These are in readiness for flashing lights to
be operated outside the school to denote that the speed limit is reduced to 20 mph during school
times. Lights have been attached to the new post opposite the Nisa Store, but no lights as yet
have been fixed to the post near the Co-Operative Store. DMBC to be reminded of this matter.
f) Cars in Garden of Main Street Property - Concerns were expressed regarding a large amount of
cars and 2 caravans stored in the front garden of a property on Main Street which could pose a
fire risk. The Clerk to bring this matter to the attention of the Environmental Health Dept.
g) Pothole, Hayfield Lane - DMBC to be informed of a pothole on the highway surface at the
Hayfield Lane/ Sycamore Drive Junction.
h) Hanson Temporary Cement Plant - It was agreed to write and thank the management of the
quarry for keeping the road outside the plant clean and free from debris whilst the temporary
cement plant was working close to the road.
13. To Discuss Recreation Matters
a) Tree Trimming - An inspection was made of the wooded copse to the rear of Sandhill Rise
properties after a large tree branch broke off and fell onto a resident's fence. It was found that the
tree requires a small amount of trimming, and Mr. Swainston kindly offered to undertake this
work. The resident of a neighbouring property has been contacted regarding a tall tree to the rear
of her garden which might block light and be a problem, but no response has been received.
b) Request for Warning Sign on Gate - The Manager of the Auckley Football Team has asked
whether Council would consider installing a sign on the metal gate leading to the football field
with a warning that this access must be kept clear in case an ambulance is called to attend anyone
playing on the field. The sign will deter motorists who tend to park in front of the gate.
RESOLVED - It was agreed to ask Jubb Signs for a quotation.
13. To Discuss Recreation Matters (continued)
d) Christmas Carol Singing - It was reported that approx. 40 people attended the carol singing
event outside the Eagle and Child Public House on 22nd December. Mr. Fletcher was thanked
for kindly providing a shelter to keep everyone warm and dry, and serving hot soup.
e) Proposed Donation to Thorne Lions - A suggestion was made to give a donation to the Thorne
Rural Lions Club whose members visit the village each Christmas with their decorated sleigh
and entertain local children with Christmas music.
RESOLVED - Following discussion, Mr. Payne proposed that a donation in the sum of £50 be
given to the Lions Club. This was seconded by Mrs. Platts, and the motion was carried by a
majority. Ms. Staniforth did not support the decision.
4. To Discuss Pension Provision for Automatic Enrolment
The Clerk has been advised by the Pension Authority that a letter must be sent to employees near to
the appropriate staging date for Council, i.e. 6th June 2016. If an employee requests a pension
there are various private firms, or the Government 'Nest' Scheme.
RESOLVED - Council agreed to opt for the 'Nest' Scheme, in the event of their employee making
a request to join a pension scheme.
15. To Decide Items to be Published in the February Newsletter
Christmas carol singing
Proposed reduction in speed limit at Hurst Lane
FARRRS Road Phase 2
16. To Select Items to be Displayed on Web Site
The items for the February newsletter to be featured on the web site.
17. To Consider Proposed Increase in YLCA Membership Subscriptions 2016/17
Council is advised that the recent A.G.M. meeting of the National Association of Local Councils
agreed an 18% increase in the membership fee due in part to its plan to expand services, and
promote the parish sector, combined with the need to bolster its low level of financial reserves.
Yorkshire Local Councils Associations strongly opposed the increase but were in a minority.
However, YLCA has agreed to soften the financial blow to members by using some of its reserves
to levy a 4.9% increase. RESOLVED - Council was concerned to learn of the increase, but
agreed that the advice received from both Associations is invaluable.
18. To Consider New External Audit Arrangements from April 2017
The Audit Commission ceased to exist on 1st April 2015 and a new company has recently been
created to take over the appointment of external auditors. Parish Councils need to make a decision
on whether to remain automatically opted-in to the new Sector-Led Body or decide to opt-out
which would mean Council making its own arrangements for choosing an auditor.
RESOLVED - It was agreed to remain with the Sector-Led Body.
19. To Receive Report of Meetings - None reported.
20. To Consider Planning Application:
No. 15/02356/FUL - Extension of dropped kerb to widen access to parking area
Post Office, Hayfield Lane, Auckley, Doncaster
Council had no objections or comments to make in respect of the application.
21. To Report Decisions Made by DMBC's Planning Committee
Planning permission was granted to the following applications:
a) No. 15/02625/FUL - Single storey flat roof annex building to rear
4 Orchard Walk, Auckley, Doncaster
b) No. 15/02557/ADV - Display of 4 non-illuminated signs
Hill House School, Sixth Avenue, Auckley, Doncaster
22. To Receive Correspondence
a) Minutes of the Meeting of Public Rights of Way
b) December White Rose Way
c) New Year Message from South Yorkshire Police and Crime Commissioner
23. To Approve Banking Transactions and Signing of Cheques
BACS no. 90 Glendale Countryside (Grounds maintenance) £91.46
BACS no. 91 N Power (Pavilion electricity) £35.77
BACS no. 92 Staff charges £2,122.08
BACS no. 93 Staff charges £195.76
BACS no. 94 HMRC (Employee tax &N.I) £148.03
BACS no. 95 HMRC (Employee tax) £2.20
BACS no. 96 Parish Centre (Hire for January meeting) £24.75
BACS no. 97 Yorkshire Water (Allotments water rates) £6.86
24. To Confirm Date and Time of Next Meeting
It was agreed to hold the next meeting on Wednesday, 10th February 2016, commencing at
7.00 p.m. at the Auckley Parish Centre.